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EAMbrace® Procurement Management

  • Different organization spread across globe employ different practices to carry out the efficient functioning of various departments. Procurement Management is one such form of management where goods/services/items are acquired from different organizations.
  • Many medium to large organization still using old techniques in the past when it was mainly done via phones calls, emails or fax.
  • Procurement Management by EAMbrace® is state of art solution which enables organization to automate their existing processes via workflows for requisition, e-RFQ, Purchase Order Generation & Goods Receipt Entry.
  • Procurement Management is total configurable work flow based solutions which suits every organizations unique processes.
  • Requisition can be done via emails as well as approvals and rejection for the same. Requisition can be tracked to budget allotted. With the help of requisition module we can automate simple to every complex requisition processes with the help of workflows, parameters and dimensions.
  • e-RFQ allows organization to send as pre-defined email to all registered vendors with a single click which will include the product/services which organization needs to procures. Vendor can put their prices, promised delivery date, buy back price, payment terms, delivery terms in that email. e-RFQ solutions captures this data given by vendor automatically and provides a comparison sheet based on different parameters like price, delivery date, payment terms etc. Organization can select few vendors from the total responses received for negotiation thus enabling organization to select right vendor for required product/service.

  • Purchase Order Generation is automatically done once correct vendor is selected in e-RFQ. Purchase Order templates are customizable as per organization requirements. Purchase order can be emailed directly to vendor from the system. Default purchase order terms, vendor wise terms or special purchase terms can be defined and with different type of PO.

  • Meet five rights with Procurement Solutions by EAMbrace®

    • Right Quantity
    • Right Price
    • Right Source
    • Right Delivery
    • Right Quality

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    Benefits

    • Complete procurement solution from requisition till purchase order generation
    • Workflow based process mapping
    • Requisition through email
    • Approval and rejection through email
    • Alerts for pending approvals
    • Automatic captures of vendor response to provide comparison sheet.
    • Attach vendor quotation as PDF, emails, words etc.
    • Send comparison sheet to approving authority along with actual quotation through system
    • Select appropriate vendor to generate PO through Procurement Module of EAMbrace®
    • Keeps track of all the responses for each e-RFQ for future references
    • Automatic Purchase Order Generations once completion of e-RFQ
    • Improves procurement performance